Procurement & Contract Administration
"doing it right"
One of the key responsibilities of any First Nation is understanding the process of administering tenders,
executing contracts and then managing maintenance or capital projects for your community. This means also ensuring that you have the basic skills and knowledge in place, along with appropriate policies, procedures and tools to fairly and consistently manage each of these activities.
Tendering is a process of using competitive procurement to solicit pricing and a commitment to undertake pre-determined work, under pre- determined conditions, from contractors. In order for a potential contractor to
prepare an accurate bid, it is important for the scope of work to be defined to the point that enables the
contractor to establish what work will be required.
Contracts are legal documents that commit individuals or organizations to do specific things in specified ways under agreed-upon terms, conditions and prices. Good contracts document the responsibilities of all parties in clear language.
Appropriate tendering practices are the key to the best results and highest values from contracts for community housing programs, projects and activities.
Our key training activities include identifying the different types of contracts, forms and processes used for tendering and contracting; and identifying roles and responsibilities when awarding a contract;
Why do you need to know about Contract Administration? Keep in mind your role as a Housing Manager is to protect the Community interest at all times.
You must be able to describe the types of risks in tendering and contract administration; and to understand the value of safeguards and how to mitigate potential contractor problems;